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VISUAL FIELD DOCUMENTATION PLATFORM

Field Documentation Software for Searchable Project Records

Filio connects mobile field capture with maps, plan sheets, spatial context, AI captions, Pro Search, and reporting. Photos, videos, 360° media, interior scans, and before-and-after records stay organized, searchable, and ready to deliver.

Explore Filio Plans

Data Collector Mobile App · Web App · PDF & Word Reports · 14-Day Free Trial

Filio field documentation software showing project records alongside mapped project locations.
Explore Filio Features

MOBILE FIELD DOCUMENTATION

Filio Data Collector Mobile App

Capture and contextualize field evidence as work happens. Filio keeps every visual record connected to its project, plan sheet, location, time, and available field context.

  1. Project Map

    Open the right project and its plan sheets.

  2. Plan Sheet

    Pin media to exact locations on the plan.

  3. Capture Media

    Capture field media in context.

  4. Saved with Context

    Keep every record linked with rich metadata.

  • Maps, Plan Sheets & Walking Placement

    NEW

    Capture from project maps or plan sheets, then use Walking Placement to create plan-linked, directional photos as you move through the space.

  • Interior Scan — 2D/3D Space Capture

    NEW

    Capture an indoor space with on-screen guidance, review the generated representation in 2D or 3D, and connect it to a plan sheet destination.

  • Before & After

    NEW

    Start from an earlier photo, capture a later condition with on-screen guidance, and compare the two records through an interactive visual review.

  • Rich Metadata & Field Context

    Preserve available time, GPS, direction, elevation, weather, captured-by information, tags, and fields so evidence remains traceable and searchable later.

FILIO WEB APP

Filio Web App

Search and review project records, manage media in map and plan sheet context, inspect photo details and metadata, and create reports and deliverables.

Filio Web App showing searchable media records, Plan Sheets, and a project timeline for reviewing visual project evidence.
A Filio Web App workspace showing searchable media records, Plan Sheets, and a project timeline for reviewing and organizing visual project evidence.
Filio web app media workspace showing searchable media records, report creation, media details, and plan sheets.
A Filio web app interface showing a project media workspace with searchable media records, a report creation modal, a media details panel, a plan sheets panel, and a timeline chart for reviewing project evidence and deliverables.
Filio Web App showing searchable media records, Plan Sheets, and a project timeline for reviewing visual project evidence.
A Filio Web App workspace showing searchable media records, Plan Sheets, and a project timeline for reviewing and organizing visual project evidence.
Filio web app media workspace showing searchable media records, report creation, media details, and plan sheets.
A Filio web app interface showing a project media workspace with searchable media records, a report creation modal, a media details panel, a plan sheets panel, and a timeline chart for reviewing project evidence and deliverables.

  • Searchable Project Records

    Find evidence through AI-assisted visual search, metadata, timelines, maps, plan sheets, project areas, and long-term project history.

  • Personalized Reporting & Deliverables

    Build reusable reports from selected evidence, fields, maps, plan sheets, branded layouts, and supported PDF or Word outputs.

  • AI-Assisted Organization

    Use project-specific guidance, editable captions, labels, summaries, and transcription to add consistent, reviewable context to supported records.

  • Maps, Plan Sheets & GIS Review

    Review mapped project evidence, plan sheet context, directional markers, defined areas, and supported custom map or GIS layers.

CONNECTED WORKFLOW

One Connected Field Documentation Workflow

The mobile app and web app work as one system.

Filio mobile and web apps connected in one workflow, showing field media captured on mobile and synchronized to the web app for review, organization, and reporting.
The Filio mobile app captures field media and project context in the field, then synchronizes those records to the Filio web app, where teams can review media, organize project information, inspect metadata, work with plan sheets, and prepare reports and deliverables.

  • Capture Site Conditions

    Photos, video, 360° media, documents, Interior Scan, before-and-after records, voice, annotations, and supported measurements.

  • Locate & Contextualize

    Maps, plan sheets, Walking Placement, directional markers, time, GPS, weather, users, tags, and fields.

  • Compare & Organize

    Preserve earlier/later conditions and add reviewable AI-assisted captions, labels, metadata, and structured project context.

  • Find the Evidence

    Retrieve records through AI-assisted search, filters, timelines, maps, plan sheets, areas, and project history.

  • Report, Share & Preserve

    Turn selected evidence into personalized deliverables, share with authorized stakeholders, and keep the searchable project record available for later review.

AI AND AUTOMATION

AI and Automation

AI-assisted tools add reviewable structure to project records and reduce repetitive documentation work.

Filio media viewer showing project AI guidance, an AI caption, editable labels, project tags, and custom fields for a mural-installation record.
The Filio Web App shows a mural-installation record with project AI guidance, an editable description and AI caption, AI label callouts on the image, project tags, and custom fields for location, trade, and status.

  • Project-Specific AI Guidance

    Set project-level instructions so supported AI output follows the project’s terminology and documentation priorities.

  • AI Captions & Labels

    Generate editable descriptions and visual labels that add reviewable, searchable context to supported project records.

  • AI Labels & Structured Context

    Combine AI-generated visual labels with project tags and custom fields to organize supported media consistently.

  • Multilingual Voice-to-Text

    Turn spoken field observations in supported languages into editable text connected to the project record.

  • Video Transcription

    Convert speech in supported project videos into reviewable text for search and documentation.

MAPS AND PLAN SHEETS

Maps and Plan Sheets

Keep visual evidence connected to where work happened, on the project map, drawing, plan sheet, or defined area.

Filio mobile and web apps showing project maps, plan-sheet capture, directional marker placement, and linked media review.
A connected Filio workflow shows users selecting a project, opening plan sheets, adjusting marker direction, placing a marker, capturing field media, reviewing linked records on a project map, and managing plan sheets in the Web App.

  • Map-Based Media Capture

    Capture supported media directly from a project map so the record begins with geographic context.

  • Plan Sheet Media Capture

    Capture from a selected plan sheet so records remain connected to the relevant drawing and area.

  • Walking Placement on Plan Sheets

    Create plan-linked, directional photos as you move through a space after the supported setup path.

  • Directional Markers & Correction

    Review marker position and viewing direction; use supported controls such as Fix Marker, Move Marker, and Set Direction.

  • Plan Sheet Management & Map Overlay

    Upload and manage supported plan sheets and position them within the project map context.

  • Project Maps & Base Map Views

    Review project records against supported standard, satellite, terrain, or other enabled map views.

  • Custom Map / GIS Layers & Defined Areas

    Add supported project-specific layers and areas for boundaries, routes, assets, environmental context, or location-based review.

  • Move Media Between Layouts

    Correct the map or plan sheet relationship of selected project records without rebuilding the media record.

FIELD CAPTURE

Field Capture

Create visual records in the field and keep them connected to the active Filio project.

Showing Photo Capture, slide 1 of 3.

Filio Photo mode showing a construction corridor ready for field capture.

Photo Capture

Filio timed Photo mode showing a three-second countdown before capturing a construction corridor.

Timer Capture

Filio Video mode showing a one-second countdown before recording a construction corridor.

Video Capture

  • Photo & Multi-Photo Capture

    Capture individual photos or efficient photo sequences within the selected project context.

  • Timer Capture

    Use timed photography for hands-free, staged, or repeatable field images.

  • Video Capture

    Record walkthroughs, conditions, progress, and spoken observations within the project workflow.

  • 360° Photo & Video Capture

    Create supported immersive 360° records using compatible capture workflows and camera connections.

  • Interior Scan — 2D/3D Space Capture

    Capture an indoor space with on-screen guidance, review the generated result in 2D or 3D, and connect it to a plan sheet destination.

  • Before & After

    Use an earlier photo as reference, capture a later condition with on-screen guidance, and review the two records interactively.

  • Document Scan & Existing Media Import

    Bring paper records or supported existing device media into the correct Filio project.

  • Offline Field Capture

    Continue supported capture with limited connectivity and synchronize eligible records when a usable connection returns.

METADATA AND TRACEABILITY

Metadata and Traceability

Preserve the field context that makes evidence understandable, traceable, searchable, and useful later.

Showing Automatic Field Context, slide 1 of 4.

Filio media Info panel showing date, time, captured-by user, bearing, latitude, longitude, elevation, and angle.

Automatic Field Context

Filio mobile Edit Longitude dialog showing editable location metadata for a media record.

Edit Location Metadata

Filio Web App panel showing tags, visual labels, and structured custom fields for a construction media record.

Tags & Custom Fields

Filio Web App History panel showing previous versions, dates, and authors for one media record.

Version History

  • Automatic Field Context

    Use available date/time, GPS, bearing, elevation, weather, and captured-by information with supported records.

  • Tags & Categories

    Organize records around trades, locations, phases, conditions, assets, or other team-defined categories.

  • Custom Fields

    Create structured project or media fields for workflow-specific information and reporting needs.

  • Editable Media Metadata

    Review and update supported record details when context needs correction or clarification.

  • Custom Media Naming Rules

    Apply consistent naming conventions to supported project records and downstream files.

  • Media Version History

    Review available history for supported media changes or replacements where enabled.

SEARCH AND RETRIEVAL

Search and Retrieval

Find project evidence by content, context, time, location, and project structure, not only by file name or folder.

Showing Search Results, slide 1 of 4.

Filio Pro Search showing three construction records with descriptions, AI captions, tags, dates, and project context.

Search Results

Filio Pro Search filters for projects, dates, users, media types, descriptions, tags, and AI captions.

Search Filters

Filio map showing linked construction records, a selected project area, area filtering, and a date timeline.

Map & Timeline

Filio Plan Sheets view showing searchable construction drawings and linked media counts.

Plan Sheet Search

  • AI-Assisted Visual Search

    Search supported visual records using natural descriptions, reviewed AI captions and labels, metadata, and project context.

  • Metadata Search & Filtering

    Narrow large libraries using dates, users, tags, fields, media types, locations, and other structured context.

  • Timeline Search

    Navigate project records chronologically to review progress, prior conditions, and repeated documentation.

  • Map-Based Search

    Retrieve evidence from its geographic position and project map context.

  • Plan Sheet Search

    Find records from the drawing or plan sheet where they were captured or placed.

  • Area / Geofence Retrieval

    Filter evidence by supported defined project areas or geographic zones.

  • Project Search & Long-Term Retrieval

    Search across authorized projects and return to historical records for closeout, maintenance, claims, inspections, or future review.

REPORTS AND DELIVERABLES

Reports and Deliverables

Turn selected, contextualized evidence into reusable professional project records and deliverables.

Filio report workflow showing personalized templates, report options, page order, report settings, reviewer selection, and saved-version history.
A Filio report workflow combines personalized portrait and landscape templates with map or plan-sheet report options, page ordering, report typography and metadata settings, reviewer selection, and saved report history around a construction report editor.

  • Personalized Report Templates

    Create reusable portrait or landscape report structures for recurring documentation workflows.

  • Report Builder & Editor

    Build and revise reports from selected evidence without rebuilding the project history in a separate tool.

  • Media Blocks & Automated Fields

    Combine selected media with available project, report, and media fields inside supported layouts.

  • Maps, Plan Sheets & Directional Context in Reports

    Add supported spatial context so recipients can see where evidence belongs as well as what it shows.

  • Cover, Summary, Branding & Page Controls

    Organize report presentation with supported cover/summary content, branding, page order, and layout settings.

  • Comments & Review

    Use supported comments and review steps to clarify or revise report content before delivery.

  • Report History

    Return to available report history and saved states to understand how a deliverable changed over time.

  • PDF / Word Export & Sharing

    Export supported reports to PDF or Word and share authorized deliverables through available workflows.

ANNOTATIONS AND MEASUREMENTS

Annotations and Measurements

Add visual explanation and supported measurements directly to field evidence and downstream reports.

Filio annotation workflow showing a desktop media viewer and mobile markup screens used to add visual notes, arrows, and metadata to construction photos.

Annotations & Markup

Filio measurement workflow showing mobile capture of construction dimensions and a desktop report that includes measured visuals and project context.

Measurements in Reports

  • Photo Annotations & Visual Markup

    Add supported drawings, arrows, shapes, text, and other markup to project visuals.

  • AR-Assisted & Object Measurements

    Use compatible field measurement tools to add practical dimensions or scale to supported records.

  • LiDAR & Stereo-Depth Measurements

    Use supported depth-based measurement workflows on compatible devices.

  • Measured Visuals in Reports

    Include supported annotated or measured visuals in report layouts.

COLLABORATION AND PERMISSIONS

Collaboration and Permissions

Give field, office, and authorized external participants the access and sharing tools appropriate to their role.

Filio interface for managing project users, with a dialog to assign access levels such as import media, export media, reports, and more, alongside an import users from directory panel.
Filio Import Users From Directory dialog showing a selected user with contact and subscription information.

Import Users

  • User Types & Role-Based Access

    Organize users and assign supported roles that determine what they can view or manage.

  • Custom Project Permissions

    Control access at the project level according to responsibility and workflow.

  • Project Sharing

    Share supported project access with authorized participants.

  • Selected Media & External Sharing

    Share selected records or deliverables without necessarily exposing the full project.

  • New Media Notifications

    Alert supported users when relevant new project media becomes available.

  • Contributor Invitations

    Invite subcontractors, consultants, inspectors, or other supported contributors with controlled permissions.

PROJECT ORGANIZATION AND CLOUD SYNC

Project Organization and Cloud Sync

Keep field and office work connected through project structure, synchronization, imports, downloads, and administration.

Filio project organization dashboard showing a portfolio list, project map, groups, users, and new-project settings.
A Filio administration view brings together project portfolio status, mapped project context, group and user administration, and the create-project setup workflow.

Filio project portfolio showing project status, mapped locations, and project search.

Project Portfolio

  • Company, Office & Group Structure

    Organize users and projects around the company’s operational structure.

  • Users & Team Administration

    Manage supported company users, roles, and project access.

  • Project Creation & Templates

    Set up projects with reusable structures, maps, plan sheets, fields, permissions, and other available settings.

  • Project Status & Portfolio Organization

    Organize active, completed, archived, or otherwise categorized work across the portfolio.

  • Project Selection & Field Access

    Access assigned projects and the synchronized context available for field work.

  • Move Media Between Projects

    Correct the project assignment of selected records without downloading and re-uploading them.

  • Connected Imports & Downloads

    Bring in supported existing media and export eligible project media or structured data through available workflows.

  • Background Sync & Local Storage

    Synchronize supported records when connectivity is available and manage eligible local device storage afterward.

  • Connected Mobile / Web Access & Branding

    Use one shared project record across the mobile and web experiences, with supported organization branding where enabled.

SECURITY AND DATA GOVERNANCE

Security and Data Governance

Use available account controls and review Filio’s current security and data-practice documentation.

Filio account-security interface showing multi-factor authentication, authentication settings, password controls, account information, and data-retention guidance.
A Filio account-security view shows multi-factor authentication setup, authentication frequency controls, password management, account information, and supporting security and data-retention guidance.

Filio account-security controls showing multi-factor authentication setup and authentication settings.

MFA & Authentication

  • Two-Factor Authentication

    Use available two-factor authentication to add an additional account-verification step.

  • Account Protection

    Use supported account-security and credential controls for authorized access.

  • Cloud Infrastructure & Safeguards

    Store and synchronize project records through Filio’s cloud-based platform.

  • Data Retention & Deletion Practices

    Manage archiving, deletion, restoration, export, and retention according to current product behavior and documented policies.

  • Documented Data Access Practices

    Use current Filio legal and security documentation to understand authorized access and governance responsibilities.

Frequently Asked Questions

Answers about Filio’s field documentation software, connected apps, capture tools, reporting, collaboration, and project controls.

Field documentation software helps site-based teams capture, organize, search, report, and share records created during fieldwork. Filio connects photos, videos, 360° visuals, notes, maps, plan sheets, metadata, and reports in one project workflow.

Filio

Turn Field Visuals Into Searchable Project Records

Capture site conditions once, preserve their visual and spatial context, find the right evidence later, and turn selected records into professional deliverables without rebuilding project history from scattered files.

Explore Filio Plans